CLG 006 Certifying Officer Practice Exam

What is required to ensure accountability regarding voucher payments made by Certifying Officers?

1. Easy access to budgeting records

2. Accessible and retrievable payment vouchers and supporting documentation

3. Regular training sessions for Officers

4. Independent audit reviews

The correct answer is: Accessible and retrievable payment vouchers and supporting documentation

The requirement for ensuring accountability regarding voucher payments made by Certifying Officers centers on having accessible and retrievable payment vouchers and supporting documentation. This is crucial because it provides a clear and verifiable trail of all transactions. When payment vouchers and their supporting documents are easily accessible, it allows for better monitoring, oversight, and review of financial activities. This accessibility supports effective audits and helps in identifying any discrepancies, thereby reinforcing accountability. The other elements listed, while important in a broader sense, focus on different aspects of financial management and oversight. For instance, easy access to budgeting records aids in financial planning but does not directly relate to accountability for specific payments. Regular training sessions for officers ensure they are informed and compliant but do not, by themselves, guarantee accountability. Independent audit reviews provide an external check on practices but rely on the prior availability of adequate documentation to be effective. Thus, the focus on having comprehensive and accessible documentation remains the cornerstone of accountability for Certifying Officers.